We are looking for a professional and organised Receptionist to join our team on a part-time basis. As the first point of contact for visitors and callers, you will play an important role in creating a positive experience while providing administrative support across the business. The successful candidate will also provide holiday and absence cover for the other part-time Receptionist so will require some extra hours just to cover the holiday period which is usually well planned in advance.
Key Responsibilities
Reception
- Welcome visitors, contractors and suppliers in a friendly and professional manner.
- Answer, screen and transfer incoming telephone calls.
- Maintain visitor records and ensure site procedures are followed.
- Coordinate incoming and outgoing post, deliveries and courier services.
Administration
- Provide day-to-day administrative support to managers and departments.
- Maintain accurate records, documents and filing systems.
- Organise meeting rooms and provide meeting support when required.
- Complete general administration including data entry, scanning, photocopying and document preparation.
- Arrange business travel, accommodation and transport bookings.
- Coordinate refreshments and catering for meetings when needed.
- Keep office supplies and refreshment areas well stocked.
- Update internal contact information and directories.
- Liaise with external contacts regarding routine administrative matters.
- Support HR administration, including onboarding paperwork, attendance records and internal communications.
- Maintain a tidy, professional reception and office environment.
- Assist with additional administrative tasks and projects as required.
Compliance & Health and Safety
- Follow company policies and procedures relating to health and safety, quality, hygiene and environmental standards.
- Support compliance activities, audits and documentation where required.
- Help maintain a safe, organised and compliant working environment.
About You
You’ll be organised, approachable and able to manage a varied workload while maintaining a professional and confidential approach.
Essential
- Previous experience in a receptionist or administrative position.
- Strong IT skills, including Microsoft Office (Word, Excel, Outlook and PowerPoint).
- Excellent communication and customer service skills.
- Strong organisational skills with the ability to prioritise tasks.
- High level of accuracy and attention to detail.
- Ability to work independently as well as part of a team.
- Professional, reliable and discreet when handling confidential information.
Desirable
- Business Administration qualification or equivalent.
- Experience working within a manufacturing or industrial environment.
- Familiarity with ERP or document management systems.
The application process:
Our mission is to support our clients in their creation of an equal, diverse and inclusive workforce. We are committed to providing a barrier-free recruitment process, so if you require any reasonable accessibility adjustments within the application process, then please make it known at the earliest opportunity.
We will carefully consider your details and advise you if we’re able to progress with your application within 72 working hours. If you do not hear from us within this time your details won’t be retained. So, if you’re not successful on this occasion, do continue to respond to future roles we advertise. In the meantime, all good wishes and continued success with your search for employment.
