We are seeking an organised and proactive Support Administrator to join a busy and fast-paced office environment. This newly created role will play an important part in supporting day-to-day operations, helping to ensure that administrative processes run smoothly and efficiently across the wider team.
Working closely with senior administrative staff, you will provide comprehensive administrative support while helping coordinate projects, maintain documentation, and assist with operational processes. This is a permanent role based in an office environment, offering the opportunity to work within a collaborative team and contribute to a wide range of operational activities.
Key responsibilities include:
- Provide comprehensive administrative support to the Executive Assistant and where required the wider Commercial Team
- Monitor email inboxes and respond accordingly
- Electronic filing of documents
- Log and track information specified by the Executive Assistant
- Maintain SharePoint and provide access where required
- Assist in the coordination of meetings
- Assist with booking accommodation
- Printing and preparing documents for client meetings
- Assist in the preparation of presentations
- Send out forms and requests for information
- Request and chase information from Contractors
- Assist in requests for proposals – monitor and track
- Assist in preparation of appointments
- Assist in arranging site access for consultants via liaison with sites
- Other ad-hoc tasks as required
The Ideal Candidate
The successful candidate will be a highly organised administrator who enjoys working in a dynamic environment and managing multiple priorities. They will combine strong organisation, attention to detail and clear communication with the ability to work independently or as part of a team. Professionalism, discretion, problem‑solving and adaptability in a fast‑paced setting are essential.
5+ years of administrative experience
Proficiency in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint)
Familiarity with SharePoint and/ or Dropbox
This role would suit someone who enjoys variety in their work, takes pride in staying organised, and thrives in a role that supports multiple teams and operational activities.
The application process:
Our mission is to support our clients in their creation of an equal, diverse and inclusive workforce. We are committed to providing a barrier-free recruitment process, so if you require any reasonable accessibility adjustments within the application process, then please make it known at the earliest opportunity.
We will carefully consider your details and advise you if we’re able to progress with your application within 72 working hours. If you do not hear from us within this time your details won’t be retained. So, if you’re not successful on this occasion, do continue to respond to future roles we advertise. In the meantime, all good wishes and continued success with your search for employment.
